Labour relations and contract negotiation
Termsroom
A shared negotiation platform for collective bargaining and two-sided contract talks. Built for the table, not for one side of it.
The gap we found
Termsroom was designed after asking senior negotiators what they actually needed. They did not need software to negotiate. They are good at that, and it is their profession. What they wanted was software to facilitate the negotiation: to make the process auditable, easier to follow, and the same for both parties.
Everything available served either the institution or the union. A tool owned by one side records that side of a shared event, and the other side is asked to take its word for it.
That is the gap Termsroom was built into. The two caucuses are separated by a database policy rather than by a screen, and the record can be exported and verified by either party on its own machine, with no connection to us.
One side pays. The other side joins free and gets the same product, because a shared record only works if both parties are in it.
What the software does
The whole negotiation, not just the redline. Comparison is one step of seven.
Set the table
Invite the other side, verified by a code they enter themselves, so a forwarded link never becomes an access grant.
Two sides, three rooms
A sealed caucus for each party and one shared table. A member of one party cannot read the other party’s caucus, its membership, documents or discussion.
An agreed agenda
An agenda adopted item by item, agreed only when both sides have said so, with sessions, attendance and a record of what was tabled and agreed on the day.
What moved, in a sentence
Every tabled version compared clause by clause, each change classified as substantive, cosmetic or structural, so the answer is something you can act on rather than a redline.
Who has what
Distribution recorded per recipient, including the people who have received nothing, so nobody negotiates from a version they were never sent.
A record either side can prove
An append-only log, hash chained per organization, that either party can export and verify on its own machine.
Where the design came from
Termsroom was built against a review of how bargaining rounds are actually conducted and recorded, and a scan of the current landscape from a governance and auditability standpoint. It carries the same principle as BGR: the customer keeps their own record, and the software proves what happened rather than asking anyone to trust it. Designed and engineered in Canada by MarkR’s developers.